Admin Coordinator

Admin Coordinator

Des Plaines, IL

This position provides administrative and clerical support to the Assistant Vice President who oversees a major retail customer. This is a fast-paced, high demand division with multiple locations throughout the United States including Puerto Rico servicing one of the nation’s most dynamic pharmacy store chains.
In this role, you will deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization, excellent communication, and interpersonal skills are a must. Given the amount of travel required of the AVP this position directly supports, the ability to work independently with minimal supervision is a requirement. Independent judgment is required to plan, prioritize and organize a diversified workload including large amounts of data and highly confidential and sensitive information.

Duties for this job include:
Work with external vendors on quotes, proposals and invoice management
Work with internal Operations Managers and Foremen in multiple locations throughout the country
Collect data to organize, audit and report payroll weekly
Manage and report on equipment going in and coming out of service as well as transferring between locations
Assist in the preparation of regularly scheduled reports
Assist in data management, data cleaning and data mining project work
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Act as the point of contact for internal and external clients
Handle requests and queries from multiple levels within the organization
Provide support to field operations

Job Requirements

At least 3-5 years of administrative assistant experience
A very solid and firm grasp of intermediate to advanced Excel skills is required
Impeccable multitasking, prioritization, time-management and problem-solving skills
Positive, customer-focused attitude
Ability to work independently and in a collaborative environment
Excellent planning and calendaring skills
Information gathering and monitoring abilities
Flexibility and adaptability
Knowledge of standard office equipment and clerical procedures/systems (filing, record keeping, etc.)
Proficiency with computers, Microsoft Office suite and other software
Solid math, spelling, writing and verbal communication skills
Attention to detail and accuracy

Transervice provides fair rewards and real career advancement potential. If you are an energetic, self-motivated individual with the drive to become part of a growing organization, do not hesitate, respond today!